Category Archives: OmniFocus

Creating a Daily Standup Perspective With OmniFocus

Like many of you in the software industry, every morning at 10am my team has a standup meeting. It’s meant to be a quick five minute meeting where everyone says what they accomplished yesterday, what they’re planning on doing today, and if anything is blocking them from moving forward. If done correctly, it’s a super-fast […]

Must, Will, Might

Last month I came across a clever post about using just two GTD contexts by Matt Henderson (by way of SimplicityBliss). Like many of us, he’s experimented with lots of different ways of managing contexts. There’s the traditionalist approach where your contexts mimic the tools or location available to you: home, work, Mac, phone, etc. […]

Connecting Amazon Alexa’s Todo’s with OmniFocus

Last week Amazon Alexa and IFTTT hooked up in a big way. They now have triggers that allow you to do things whenever you add an item to your Alexa to-do or shopping lists. This is awesome because now those items don’t have to live within Amazon’s ecosystem. With a little IFTTT tinkering you can […]

Where do External Triggers Belong?

The great thing about blogging vs a shorter medium like Twitter, is you can have actual, in-depth conversations. There’s nothing better than someone replying to a post you wrote with one of their own. So here’s one… Last week I wrote about External Triggers in OmniFocus. Sven Fechner of SimplicityBliss picked up my post add […]

Creating a Weekly Preview from your Weekly Review

I’ve long felt that the two most important aspects of following GTD are having an inbox where you can quickly record any task that occurs to you and then the regularly scheduled review that keeps your system on track and up to date with your priorities. For me, the weekly review has always been the […]

External Triggers in OmniFocus

In OmniFocus, and in other GTD systems I’m sure, there is the concept of a sequential project. A sequential project is any task with two or more steps that have to happen in a specific order. You can’t move on to the next step until you’ve completed the first step. An example that’s currently on […]

Lowering the Project Threshold

One part of GTD and OmniFocus that I’ve always struggled with is the idea that any action that requires more than one step is actually a project. It sounds simple, and I agree with that definition in theory, but I’ve never followed through in practice. My OmniFocus project list has always been relatively sparse – […]

Handling Repeating Tasks and Routines in OmniFocus

After reading my last post about my OmniFocus setup, Evan Lovely asked Could you talk more about your Routines? What’s in there? Does anything repeat? Do you set defer or due dates on them? He’s referring to a Single-Action List I have inside my “Personal” folder called “Routines”. Inside this project are actions and checklists […]

My OmniFocus Habits – Four Years Later

I’ve been using OmniFocus since the Kinkless days. Over those many years, my life has changed in countless ways, and with it, so has the way I use OmniFocus. Perhaps the best compliment I can give the app, is that it’s always managed to be exactly what I needed it to be at any given […]