Extra Searchable Meeting Notes

The pandemic changed how I took meeting notes at work. With video calls being the new norm, I found myself grabbing screenshots of the meeting window to capture shared slides, documents we were collaborating on, and the latest screens the design team was showing off.

So now, in addition to my detailed text notes, I found myself compiling a visual archive of my team’s communication as designs changed and evolved – as Gantt charts shifted over time.

But where the hell do I store all this stuff? And how do I keep it correlated to the notes I was taking?

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DIY Video Hosting

I’ve been a paying customer of Vimeo since 2014 – specifically, their Pro plan. But when my renewal email arrived in April, myself and other small developers were seeing sales slow down as the pandemic worsened. Another $240/year was a tough sell for the small amount of video content I was hosting with them, and I wondered if there might be a cheaper alternative – either another service or by hosting videos myself.

So this is how I moved off Vimeo and started hosting my own video content.

On average, my bandwidth bill has dropped to $11/month – and that includes videos, static assets, and ALSO binary downloads for all of my Mac apps. Previously, I was paying $20/month just for video hosting on top of the rest of my bandwidth.

It’s definitely a geekier solution that requires more work up front to setup, and I’m not sure I would recommend it for a “real” business, but for my needs it was a fun project and I’m happy to save $200 a year.

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Preparing For Work Meetings

I have too many meetings at work. (But that’s a topic for another day.) And I take very detailed notes during each one so I have a running history of our project I can refer back to, so I know what’s expected of our team, and what we expect from the other groups we work closely with.

There’s nothing unique about that. It’s just meeting notes.

But what I want to share today are two quick iOS Shortcuts I use to prepare for each meeting.

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